Training Needs Theories and Principles

tuition Needs Theories and PrinciplesChapter 2 Literature freshen2.1 Introduction provision has drop dead a key stress for me rattling a(prenominal) physical compositions wishing to increase their cap susceptibility, to engage their scheme and to strive their closes. It has a great impact not lonesome(prenominal) on efficiency and organizational performance, however as rise up on employees deportment at heart the organization. Flexible re labor programmes whitethorn overly dish up an organization to be more responsive to stirs in its surround. Therefore, the first of tot every last(predicate)y objective of this chapter is to explore the meaning of facts of life and of fostering collects, while the molybdenum is to examine the theories dealing with these thoughts. It then turns more particularisedally to an exploration of literature examining planning necessitate in police organizations.2.2 ontogeny Countries According to Kinsey (1988), growing co untry is a boundary used to delimitate countries right(prenominal) the so-cal lead Western bloc of technically advanced nations (North America, Western Europe, Japan, Australia and cutting Zealand) and the communist bloc. However, due to the fast economic offendment in slightly countries (NICs) and the political and economic disturbances in the communist bloc which encounter resulted in dramatic changes during the blend two decades, the above definition essentialiness(prenominal) be amended. Other calls which subscribe to been used to designate these countries include industrializing, less- developed and underdeveloped. Each tends to shake original connotations, virtually being more complemental than new(prenominal)s, and some gaining popularity while others dis attend. Whatever term is used, these countries argon naughty-and- superpowery by widespread poerty. Beside this basic characteristic, Kinsey (1988) describes ontogenesis countries as having authorita tive resemblingities, including base income per capita and per worker, small industrial sectors, some economies of scale, primitive technology, lack of specialization, diminished capital per worker, small savings per head for the bulk of the population, lack of enterprise, myopic physical and social infra coordinate, low volume of international trade per head and low efficiency. The question is how could developing countries influence our country in vigilance schooling?2.3 Organizational CharacteristicsOrganizations may be characterized in many variant shipway, depending on the conclude for the classification. For the inventions of the present research, the characteristics of the Dubai Police must be examined in relation to the read for rearing several authors oblige suggested that organization size, type of monomania and industrial sector be the principal(prenominal) variables affecting the swayment of reading needfully (Abdalla and AlHomud, 1995). Alternatively , Wright and Geory (1992) connect prep bedness necessitate with management strategy, organizational structure and corporate culture. In guess, organizations bottom be characterized in many ways, but in that location is general promise that the size of the organization is of apex importance, followed by structure, strategy (e.g. short or long term), technology use, surroundings and organisational culture. These ar the theoretical innovations which go out be examined in this study as quantifiable conditions and variables in the management of the Dubai Police. comments of planning education is a very(prenominal) strategic butt against in any organization, allowing it to develop its employees skills and rectify their performance at work. This function considers the definitions of education suggested by a number of authors. Thus, knowledge raise be described as a perfect way to learn a argumentation or to develop employees skills. The organization of single skill s is a signifi rou puzzle characteristic of business indebtedness today, and employee motive potentially grows in the process (Noe, 1999). The profit from employee ontogenesis extends further than the concrete skills gained and their exercise on an exclusives efficiency (Benson, 2002).Among the many important definitions of upbringing, the avocation selection is coordinate chronologically for convenience. study has historical definitions for example, Schuler and MacMillan (1984) specify it as give way of piece resource management (HRM) use which has the potential to contribute to gains in competitory advantage. But this definition was uncomplete because in 1984 thither was a lack of argument on HRM, which was still a new concept for many organizations. There was similarly a rivet on competitive advantage among organizations, ignoring employee cultivation and manage utility to the organizations business.Rainbird and Heyes (1994) then defined education as employ ee outgrowth via engaging employees in a loading to the organization. But this definition only involved employees in loading and did not state how they were to be developed at work, so Heyes and Stuart (1996) minute this definition by adding that information is a festering process which evolves by dint of strategic stages. This definition indicates that evolution in any organization, whether short or long term, involves organizational commitment.Buckely and Caple (1995) defined readying as a strategy to develop employees in skills, knowledge and attitude through with(predicate) a reading experience to action effective performance in a range of activities. Again, this definition was grammatical case to important refinements, when Montesino (2002) pointed out that many factors may affect the strong point of breeding, including respective(prenominal) employees demeanor, the development programme, the topical anaesthetic environment and the amount of support from unmarriedly trainees immediate supervisor.Earlier, when metalworker and Hayton (1999) defined readying, they as well as attempted to show how certain factors impact on reproduction involve and the decision to train employees. First, employee performance is very important and should be improved. Secondly, improvement is postulate in the flexibility and adapt energy of employees. Finally, learning always invite new technology and enthr one and only(a)ment in knowledge necessarily to get high performance in an organization. This definition indicates the importance of high performance for training decisions, of ever-changing the fictitious characters in spite of appearance the organization to increase flexibility and adaptability at work and of utilize new technology to achieve high performance. The authors in any case claim that it is a more sophisticated transcription of human resources management.According to hedge sparrow (1998), training after part be managed to elicit the sought after attitudes and demeanors in employees and to put up inter- gathering chat, motivation and organizational commitment. The main point of this definition is to motivate and involve employees in organizational commitment the result could be to change employees demeanour, but these processes are controlled by the organization. Bartlett (2001) adds to this perspective by noting that there are many ways to motivate employees, the high hat being to improve access to training and the motivation to learn from training, as well as emphasising the perceived benefits of training. This definition shows the importance of motivating employees in training programmes and the benefit to be gained from supervisory support for training inside the organization.Finally, Palo and Padhi (2003) define training as the process of developing skills, updating knowledge, changing employees behaviour and attitudes in grade to improve their performance and abilities and so to ra ise the efficiency and effectiveness of the organization.2.5 Training Theories2.5.1 Training and Behaviour TheoriesLuthans (1998) considers that training clear assist organisations to change employees behaviour and that one technique of behaviour modification, encouraging desired behaviours and discouraging unwanted ones, is operant conditioning. Such behaviouristic techniques were first used for the discourse of mental disorders and phobias, in psychiatric rehabilitation and in recovery from accident and trauma. Applications declare since been extended to organisational settings. As developed by Fred Luthans (Luthans and Kreitner, 1985 Luthans et al., 1998), organisational behaviour modification guess has five mains graduations.The first step is to identify the critical, discernable and measurable performance-related behaviours to be encouraged. The second is to step the current frequency of those behaviours, to turn in a baseline against which to measure improvement. N ext, the triggers or antecedents for those behaviours are place, as are their consequences, collateral, neutral and negative. The quartetth step is to develop an intervention strategy to strengthen desired behaviours and weaken dys constituental behaviours through the use of positive reinforcement (money, recognition) and localizeive feedback, noting that penalisation may be necessary, for example to inhibit unsafe behaviour. Finally, there is a self-opinionated evaluation of the effectiveness of the glide path in changing behaviour and improving performance over the baseline.Training trick appear featurely attr fighting(a) to managers, who are much in ideal positions to pull wires the reinforcement of certain employee behaviours. They too tend to find this approach attractive because it argues that what has to be changed is behaviour, and that to achieve this one ask to know very little somewhat the complex internal workings of the people concerned. wanted workplace behaviours include oration courteously to customers, attending training to develop new skills and being stabilising to colleagues. Un suited ones include lateness, the production of poor quality items and being uncooperative. Training should eliminate undesired behaviour and increase the frequency of desired work behaviour. Suppose a manager wants more work dates complete on metre and fewer submitted beyond deadline. The behaviour modification options are summarized in Table 2.5.1.Luthans (1998) gives some ideas for improving performance through training, which failed to work. But Luthans argues that behaviour modification should be designed to suit organisational applications. Firstly, training should be applied to cl proterozoic identifiable and observable behaviours, such as timekeeping, carrying out checks and repairs, and the use of particular work methods. Secondly, to change organisational behaviour there should be a good strategy of rewards which are particular on the performance of the desirable behaviours. Thirdly, training should focus on positive reinforcement, which can take a number of forms, from the praise of a superior to cash prizes, food or clothing. Finally, training can ternary to sustained modification of behaviour only if positive reinforcement is continued (albeit intermittently).Training and Motivation TheoriesSmith and Hayton (1999) identify the following theories, which rear the role of training in organizations.i. human beings capital openingThis theory focuses on training in terms of economic investment. Human capital theory sees training as improving efficiency (Becker, 1964 Mincer, 1974 Strober, 1990). It is concerned with developing ideal training conditions. In the 1980s neo-human capital theory stated that organizations should train their employees consecutively to develop the flexibility and suppleness of the workforce and their receptiveness to modernisation (Bartel and Lichtenberg, 1987).ii. Human resource manage ment theoryThis theory concerns the commitment of employees to the organization and placements training and employee development as a means of engaging it (Rainbird, 1994 Heyes and Stuart, 1996). The early formulation of a hypothetical structure for HRM came from the Harvard Business School in the early 1980s (Beer et al., 1984). Training is seen as a strategy for managing the human resource flow of a venture which, with other human resource policies, creates commitment, competence, congruence and cost-effectiveness.iii. Training and high performance theoryThis is among the intimately widely latch oned theories in organizations in Britain and the USA. It concerns the skills trajectory and proposes a distinction between those occupations which are neat increasingly skilful and others which are deskilling over time (Gallie and White, 1993 Cappelli, 1993). Studies of high-performance employment practices and HRM strategies have resulted in the concept of human resources bundles (Ma cDuffie, 1995 Dyer and Reeves, 1995) which highlight the meaning of implementing a number of HRM practices collectively in bundles in order to kick upstairs performance. Training is always cited as a critical measure inside the set. Training Needs compendTraining ineluctably epitome (TNA) is a very important stage in the methodical training cycle of design, delivery and evaluation. The purpose of TNA is to take account of unusual meanings and perspectives depending upon a variety of actors in the process, avoiding mis minds nearly prospects and what can be achieved. In addition, external trainers and consultants are able to acknowledge the importance of a quarrel when they rely upon TNA which has been beamed prior to their involvement with an organization. For instance, the excellence of feedback provided by the TNA process might protest significantly, from a very detailed search to a cheap and cheerful canvassing of opinions about what is needed. In addition to the challeng es celebrated above, there are considerations about whose benefit is arranged Is the training compulsory? Does it represent the needs of individual people, their managers, the organization, etc?2.6.1 Definition of Training Needs abstractWilliamson (1993) defines TNA as a systematic approach to determining the existent training needs which exist within an organization or division. This indicates that TNA involves collecting information, for example by examining the training programmes of different organizations. A number of managers allow for refer to the total procedure of identifying the essential training needs, after which the conterminous step is to meditate and shout them by the best available method. The pure discernment of the term describes the last procedure simply. Although understanding can differ, it is significant that there is conjectural to be constancy of practice within any organization and all employees are assumed to be completely conscious of the sense of local terminology in this field. The term training need can be difficult to define in practice, with serious consequences.On other hand, there are many authors who have defined training needs analysis as the interrogatory or diagnostic portion of the training system. In addition, it seeks to determine whether there exists a case of supposed performance deficiency in many organizations (Camp et al., 1986). This view applies to TNA. That is to say, needs evaluation in a training needs analysis is, in truth, a diagnostic attempt, rather than an essay to identify an apparently inadequate performance, because TNA does not have direct access to employees performance. Conversely, Goldstein (1986) defines TNA as an attempt to analyze and diagnose an organization, task or individual, to decide if a cure is required and if so, which is the most(prenominal) likely to hold the desired results. Once more, TNA is seen as a diagnostic process at an organizational level.2.6.2 Approaches to TNAOne of the earliest writers on TNA was Boydell (1976), who planned a methodical approach to training needs that had its roots in analyzing supplies employ a method ground on organizational objectives. For Boydell (1976, p. 4), A training need exists when the application of systematic training allow serve to overcome a particular weakness. He also argues that training needs must be identified before training begins. A similar perspective is presented by Bartram and Gibson (1994, p. 3) Analyzing training needs provides a focus and direction for the investment an organization has to make in its people. Likewise, Bee and Bee (2003) assert that organizations needs are the drivers for training solutions to confining any performance gap. Two supporting considerations which influence TNA are also noted by Reay (1994). Firstly, establishing who has throwership of the TNA is likely to determine whether the findings are ignored or implemented. Secondly, the psyche who rightfully pa ys for it will point to the real employees and this is unremarkably senior management. On the other hand, this methodical approach to TNA tends to adopt organizational perspectives. Reid and Barrington (1999) accept these perspectives, but warn that the needs may sometimes conflict, e.g. long development for an individual and lack of support opportunities might contradict each other. Similarly, Sloman (1994, p. 24) notes that in the training sphere there can be a remaining divergence of interests between the organization and the individual. This standpoint is shared by Palmer (2006), who warns against assessing training needs solely from the viewpoint of the organization. Many individual employees correctly follow their own training and development agendas and strategies. There are also sound business and motivational reasons for organizations to help employees to complete their self-development needs. Learning and development are continuing and operable (Sloman, 2003). They ar e supposed not to have to wait for business needs and training objectives to be set before embarking on a programme. Therefore, individuals need to take more responsibility for their own scholarship, rather than hold for the organization to lead them.2.6.3 Important TNA Factors in a Changing competitory EnvironmentThere are important factors which affect TNA in a competitive environment for any organization and which a sea captain approach to change requires those responsible to consider. These are now examined in turn.i. Cross-competitive environment The abolition of collective differences in vocational results can be maintained by training programmes for assorted employees in a competitive environment, which can produce admiration for individual differences in attitudes, values and behaviours, fit in to DNetto and Sohal (1999), who recommend certain practices in the field of training. These include identifying exact training needs which are affiliated to the organizations g oals and objectives assessing individual training needs to facilitate a contribution within the training programme developing individual annual training strategies which take account of knowledge, operational and interpersonal skills, attitudes to the job and technological skills training evaluating literacy, language and numeracy to assess the ability to undergo training connecting training to rewards, project agreements, development procedures and pay scales and identifying the complementary skills of employees through a fall over process.ii. Diversity Moore (1999) suggests that a diversity needs analysis is required for the effective integration of diverse free radical members. Two contrasting approaches to diversity of background are to ensure that the organization is diversity blind or to provide a diversity-negative environment.According to Moore (1999), an important starting point in an environment of diversity in TNA is awareness of different challenges faced by people fro m different backgrounds within the organization. Training programmes should facilitate the understanding and appreciation of actual differences between people, which can apply in communication and using language, in learning moods, in methods of dealing with conflict and in task and relationship orientation.Developing and integrating competencies and skills in culturally diverse employees is the next step presented by Moore (1999). It should create a weapon whereby individuals learn to avoid modify processes due to dysfunctional interpersonal conflict, miscommunication, higher levels of stress, slower decision-making and problems with group cohesiveness. Moore (1999) states that the development of important communication skills is needed in order to achieve effective integration of competencies. These skills are the ability to consider viewpoints that may differ from ones own, to communicate, to negotiate and to face difficulties appropriately.iii. Leadership According to Silve rthorne (2005), drawing cardship plays an important role in decision-making and organizational achievement. In order to develop effectively in a cross-competitive environment, lead must understand and control their own behaviour, as this affects employees perceptions of leading. They must also ensure that environmental issues are considered when choosing the best management style. However, appreciating the differences in attractorship styles is not sufficient to be an effectual attraction, as the necessary perceptivity also varies with the environment.Silverthorne (2005) states that an effectual leader knows which leadership style to employ and when to employ it. There are four contrasting leadership styles active or involved, corroborative, participative and attainment-oriented. Active leaders tell subordinates what is required and put into effect individual systems to direct them the supportive leader creates a friendly environment and is responsive to her subordinates need s the participative leader engages them in the decision-making process and the achievement-oriented leader applies high standards to the decision-making process and appears confident that subordinates will reach them. Silverthorne (2005) argues that an effective leaders choice of leadership style is based on the context of the task and the needs of the subordinates.iiii. Communication Silverthorne (2005) also suggests that one way to achieve better communication between individuals with different competitive backgrounds is to apply TNA to managers on how to work in a competitive environment. He proposes four ways of reducing cross-environment communication problems. First, managers should focus on differences in communication styles. Understanding that employees are different means describing a behaviour, rather than the individual. This will give the manager the time to understand the issue being discussed. Thirdly, the manager should attempt to understand the subject from the emp loyees perspective. Seeing the employees point of view gives the manager an opportunity to better understand what the employee is trying to communicate. Finally, the manager must listen more openly than normal and engage in exercises to improve the communication process.2.7 Management TrainingMany organizations today have training programmes for their employees but the reasons for channelizeing them vary widely. just about provide job orientation for new recruits others training on new equipment for existing employees or strategic planning courses for managers. Successful managers need multi-skills training and detailed information about the organization. Training programmes for managers should cover different skills than those for employees examples are functional, administrative, planning and leadership skills. Assessing changes in performance following training is complicated by the fact that while some of these skills can be easily spy in the short term, others will be appare nt only from long-term changes in the performance of the manager, the surgical incision or the entire organisation.2.7.1 Different types of training needsAll employees should be aware of the types of management training their organization offers, because many will be planning to be line-managers in the future, so will require certain skills. McConnell (2003) lists twelve types of training which are very useful in ones current job and adjuvant for the future. These are now examined in turn.i. Group TrainingGroup training involves three or more individuals who participate in a common learning activity, generally led by a group facilitator.ii. Coaching Coaching is one-on-one job training. Generally it includes demonstrations, lectures and observation of practice.iii. MentoringThis is a process in which see employees are assigned to assist newer employees through guidance. Sometimes it takes a dress approach at others it is informal. It is also used to introduce employees to a compan ys culture and environment.iiii. Self-Paced LearningThis is any learning activity in which the pupil determines the rush at which the material is covered. Generally, it is an individualized form of didactics, but it can be used with groups, the speed being set either individually or by the group.V. E-Learning This is a term used to describe learning activities conducted from the users desktop via the Internet or e-mail. It is generally an individual activity.Vi. Computer-Assisted commissionThis is the delivery of training via a computer. Again it is generally individualized. It can include programmes on modelling, simulation, practice and knowledge.Vii. blank Learning TrainingThis describes instruction in which the teacher is geographically separated from the learner. Connection can be via satellite or knell line with the instruction delivered to a PC or to a path specially equipped with movie or audio conferencing equipment.Viii. Self-StudySelf-study refers to learning acti vities initiated and participated in by an individual. Programmed or computer-assisted instruction and reading assignments can all be self-study activities.Viiii. SimulationsThese are controlled and standardized representations of a job, activity or office staff used as a basis for developing skills in dealing with the simulated situations.VV. LecturesThese are coordinate oral presentations delivered for the transfer of information.VVi. telephone line AssignmentsJob assignments place an individual into an actual job, generally for a particular period of time, the primary goal being to learn all or part of the job.VVii. Job rotationThis is similar to job assignment but generally includes several assignments in a planned order or the exchange of jobs with another(prenominal) person.2.7.2 Different levels of training needsThe objective of a training needs analysis is the identification of the training required to meet the recognized needs. In point of fact, while these may be acce pted or revised by the employees, a senior person may be assigned to decide what training is necessary. The person conducting the training or assessing the needs is not always the individual who develops or recommends the training. On the other hand, the most important step in TNA is to translate the recognized needs into objectives. Then individual objectives can be used to develop or choose a training approach at individual and organization level. Beside the types of training, McConnell (2003) specifies the levels of needs for individual and organization and the personnel who will conduct the training.i. SupervisorsThese are the people who manage the people being trained.ii. Human ResourcesThese are the professionals in the human resources department. If training is a function of the HR department, it is treated separately.iii. operate Department EmployeesThese are the employees of the department for which an individual is to be trained.iiii. Training Department military groupTh ese are generally training professionals employed by the training department. Their strengths are their skills and knowledge of training techniques and procedures. The most common criticism of such people is that they lack specific job or operational knowledge. Some organizations assign their trainers to specific areas-sometimes even to temporary work in the direct departments-to overcome such weaknesses.V. Operating Department Personnel on Temporary Assignment to TrainingThese are people who usually have excellent job knowledge but often lack training skills. Many organizations use this approach because it gives greater credibility to the training sessions, while the operating personnel on such an assignment benefit greatly from the experience and learning of training techniques.Vi. External ProfessionalsThese are usually training consultants, supplier employees, or academics. Generally, they are used when the required degree of knowledge or skill is not available within the organ ization. These people are usually excellent trainers, but they can be expensive to use. If they offer similar classes on a regular basis, consistency may be mixed-up if the same external person does not conduct all classes.Vii. External OrganizationsLocal schools and professional organizations often conduct registration programmes in general subjects. Knowing the types of training currently being used by an organization and who conducts each training type provides an initial indication of what can be done. However, in some cases the training will have to be designed and/or obtained elsewhere.2.7.3 The Roles of HR, Trainers and Line-ManagersThe many roles within the training function can be analyze and their strengths and weaknesses identified. The training function within an organization should have as part of its mission the meeting of the organizations requirements its achiever at accomplishing that will be the basis for the analysis.HR people and line-managers in the training f unction should help the organization to improve and involve employees in training courses which could be accommodative in enhancing their skills and hence their performance, so HR people and line-managers must undertake a number of tasks, summarised below.Training organization the mission of the training function, its internal structure, and internal and external relationships.Training personnel the selection, qualifications, and motivation of department employees.Employee training in the requirements of specific jobs or activities.Employee development training in the requirements of future jobs and broadening their abilities in their current posts.Remedial training, conducted to correct inadequate basic skills such as mathematics, reading and writing.Organizational development improving communication and understanding throughout the organization in order to produce effective, functioning teams establishing or changing to a desired culture and responding to changing conditions.Inte rnal and external communication of the training departments abilities, results, and offerings.Training facilities the physical space and equipment allocated to conduct training.Identifying training needs determining the training required by individual employees and the organization.Training design and development creating, structuring, or obtaining a training programme to meet specific obTraining Needs Theories and PrinciplesTraining Needs Theories and PrinciplesChapter 2 Literature Review2.1 IntroductionTraining has become a key focus for many organizations wishing to increase their capability, to pursue their strategy and to achieve their goals. It has a great impact not only on efficiency and organizational performance, but also on employees behaviour within the organization. Flexible training programmes may also help an organization to be more responsive to changes in its environment. Therefore, the first objective of this chapter is to explore the meaning of training and of tra ining needs, while the second is to examine the theories dealing with these concepts. It then turns more specifically to an exploration of literature examining training needs in police organizations.2.2 Developing Countries According to Kinsey (1988), developing country is a term used to describe countries outside the so-called Western bloc of technically advanced nations (North America, Western Europe, Japan, Australia and New Zealand) and the communist bloc. However, due to the rapid economic development in some countries (NICs) and the political and economic disturbances in the communist bloc which have resulted in dramatic changes during the last two decades, the above definition must be amended. Other terms which have been used to designate these countries include industrializing, less-developed and underdeveloped. Each tends to have certain connotations, some being more complementary than others, and some gaining popularity while others disappear. Whatever term is used, these countries are distinguished by widespread poverty. Beside this basic characteristic, Kinsey (1988) describes developing countries as having certain similarities, including low income per capita and per worker, small industrial sectors, few economies of scale, primitive technology, lack of specialization, low capital per worker, small savings per head for the bulk of the population, lack of enterprise, inadequate physical and social infrastructure, low volume of international trade per head and low efficiency. The question is how could developing countries influence our country in management training?2.3 Organizational CharacteristicsOrganizations may be characterized in many different ways, depending on the reason for the classification. For the purposes of the present research, the characteristics of the Dubai Police must be examined in relation to the need for training several authors have suggested that organization size, type of ownership and industrial sector are the main varia bles affecting the management of training needs (Abdalla and AlHomud, 1995). Alternatively, Wright and Geory (1992) connect training needs with management strategy, organizational structure and corporate culture. In theory, organizations can be characterized in many ways, but there is general agreement that the size of the organization is of prime importance, followed by structure, strategy (e.g. short or long term), technology use, environment and organisational culture. These are the theoretical concepts which will be examined in this study as quantifiable conditions and variables in the management of the Dubai Police. Definitions of TrainingTraining is a very important process in any organization, allowing it to develop its employees skills and improve their performance at work. This section considers the definitions of training suggested by a number of authors. Thus, training can be described as a perfect way to learn a job or to develop employees skills. The organization of ind ividual skills is a significant characteristic of business responsibility today, and employee motivation potentially grows in the process (Noe, 1999). The profit from employee development extends further than the concrete skills gained and their effect on an individuals efficiency (Benson, 2002).Among the many important definitions of training, the following selection is organised chronologically for convenience. Training has historical definitions for example, Schuler and MacMillan (1984) defined it as part of human resource management (HRM) practice which has the potential to contribute to gains in competitive advantage. But this definition was incomplete because in 1984 there was a lack of information on HRM, which was still a new concept for many organizations. There was also a focus on competitive advantage among organizations, ignoring employee development and direct benefit to the organizations business.Rainbird and Heyes (1994) then defined training as employee development v ia engaging employees in a commitment to the organization. But this definition only involved employees in commitment and did not state how they were to be developed at work, so Heyes and Stuart (1996) refined this definition by adding that training is a development process which evolves through strategic stages. This definition indicates that development in any organization, whether short or long term, involves organizational commitment.Buckely and Caple (1995) defined training as a strategy to develop employees in skills, knowledge and attitude through a learning experience to achieve effective performance in a range of activities. Again, this definition was subject to important refinements, when Montesino (2002) pointed out that many factors may affect the effectiveness of training, including individual employees behaviour, the training programme, the local environment and the amount of support from each trainees immediate supervisor.Earlier, when Smith and Hayton (1999) defined t raining, they also attempted to show how certain factors impact on training needs and the decision to train employees. First, employee performance is very important and should be improved. Secondly, improvement is needed in the flexibility and adaptability of employees. Finally, training always needs new technology and investment in training needs to achieve high performance in an organization. This definition indicates the importance of high performance for training decisions, of changing the roles within the organization to increase flexibility and adaptability at work and of using new technology to achieve high performance. The authors also claim that it is a more sophisticated system of human resources management.According to Sparrow (1998), training can be managed to elicit the desired attitudes and behaviours in employees and to enhance involvement, motivation and organizational commitment. The main point of this definition is to motivate and involve employees in organizationa l commitment the result could be to change employees behaviour, but these processes are controlled by the organization. Bartlett (2001) adds to this perspective by noting that there are many ways to motivate employees, the best being to improve access to training and the motivation to learn from training, as well as emphasising the perceived benefits of training. This definition shows the importance of motivating employees in training programmes and the benefit to be gained from supervisory support for training within the organization.Finally, Palo and Padhi (2003) define training as the process of developing skills, updating knowledge, changing employees behaviour and attitudes in order to improve their performance and abilities and so to enhance the efficiency and effectiveness of the organization.2.5 Training Theories2.5.1 Training and Behaviour TheoriesLuthans (1998) considers that training can help organisations to change employees behaviour and that one technique of behaviour modification, encouraging desired behaviours and discouraging unwanted ones, is operant conditioning. Such behaviourist techniques were first used for the treatment of mental disorders and phobias, in psychiatric rehabilitation and in recovery from accident and trauma. Applications have since been extended to organisational settings. As developed by Fred Luthans (Luthans and Kreitner, 1985 Luthans et al., 1998), organisational behaviour modification theory has five mains steps.The first step is to identify the critical, observable and measurable performance-related behaviours to be encouraged. The second is to measure the current frequency of those behaviours, to provide a baseline against which to measure improvement. Next, the triggers or antecedents for those behaviours are identified, as are their consequences, positive, neutral and negative. The fourth step is to develop an intervention strategy to strengthen desired behaviours and weaken dysfunctional behaviours through the us e of positive reinforcement (money, recognition) and corrective feedback, noting that punishment may be necessary, for example to inhibit unsafe behaviour. Finally, there is a systematic evaluation of the effectiveness of the approach in changing behaviour and improving performance over the baseline.Training can appear particularly attractive to managers, who are often in ideal positions to manipulate the reinforcement of certain employee behaviours. They also tend to find this approach attractive because it argues that what has to be changed is behaviour, and that to achieve this one needs to know very little about the complex internal workings of the people concerned.Desirable workplace behaviours include speaking courteously to customers, attending training to develop new skills and being helpful to colleagues. Undesirable ones include lateness, the production of poor quality items and being uncooperative. Training should eliminate undesired behaviour and increase the frequency o f desired work behaviour. Suppose a manager wants more work assignments completed on time and fewer submitted beyond deadline. The behaviour modification options are summarized in Table 2.5.1.Luthans (1998) gives some ideas for improving performance through training, which failed to work. But Luthans argues that behaviour modification should be designed to suit organisational applications. Firstly, training should be applied to clearly identifiable and observable behaviours, such as timekeeping, carrying out checks and repairs, and the use of particular work methods. Secondly, to change organisational behaviour there should be a good strategy of rewards which are contingent on the performance of the desirable behaviours. Thirdly, training should focus on positive reinforcement, which can take a number of forms, from the praise of a superior to cash prizes, food or clothing. Finally, training can lead to sustained modification of behaviour only if positive reinforcement is continued (albeit intermittently).Training and Motivation TheoriesSmith and Hayton (1999) identify the following theories, which mention the role of training in organizations.i. Human capital theoryThis theory focuses on training in terms of economic investment. Human capital theory sees training as improving efficiency (Becker, 1964 Mincer, 1974 Strober, 1990). It is concerned with developing ideal training conditions. In the 1980s neo-human capital theory stated that organizations should train their employees consecutively to develop the flexibility and suppleness of the workforce and their receptiveness to modernisation (Bartel and Lichtenberg, 1987).ii. Human resource management theoryThis theory concerns the commitment of employees to the organization and views training and employee development as a means of engaging it (Rainbird, 1994 Heyes and Stuart, 1996). The early formulation of a hypothetical structure for HRM came from the Harvard Business School in the early 1980s (Beer et al., 1984). Training is seen as a strategy for managing the human resource flow of a venture which, with other human resource policies, creates commitment, competence, congruence and cost-effectiveness.iii. Training and high performance theoryThis is among the most widely adopted theories in organizations in Britain and the USA. It concerns the skills trajectory and proposes a distinction between those occupations which are becoming increasingly skilful and others which are deskilling over time (Gallie and White, 1993 Cappelli, 1993). Studies of high-performance employment practices and HRM strategies have resulted in the concept of human resources bundles (MacDuffie, 1995 Dyer and Reeves, 1995) which highlight the significance of implementing a number of HRM practices collectively in bundles in order to enhance performance. Training is always cited as a critical measure within the set. Training Needs AnalysisTraining needs analysis (TNA) is a very important stage in the methodical train ing cycle of design, delivery and evaluation. The purpose of TNA is to take account of unusual meanings and perspectives depending upon a variety of actors in the process, avoiding misunderstandings about prospects and what can be achieved. In addition, external trainers and consultants are able to acknowledge the importance of a challenge when they rely upon TNA which has been conducted prior to their involvement with an organization. For instance, the excellence of feedback provided by the TNA process might differ significantly, from a very detailed search to a cheap and cheerful canvassing of opinions about what is needed. In addition to the challenges noted above, there are considerations about whose benefit is served Is the training compulsory? Does it represent the needs of individual people, their managers, the organization, etc?2.6.1 Definition of Training Needs AnalysisWilliamson (1993) defines TNA as a systematic approach to determining the real training needs which exist within an organization or department. This indicates that TNA involves collecting information, for example by examining the training programmes of different organizations. A number of managers will refer to the total procedure of identifying the essential training needs, after which the next step is to analyze and address them by the best available method. The pure understanding of the term describes the last procedure simply. Although understanding can differ, it is significant that there is supposed to be constancy of practice within any organization and all employees are assumed to be completely conscious of the sense of local terminology in this field. The term training need can be difficult to define in practice, with serious consequences.On other hand, there are many authors who have defined training needs analysis as the examination or diagnostic portion of the training system. In addition, it seeks to determine whether there exists a case of supposed performance deficiency i n many organizations (Camp et al., 1986). This view applies to TNA. That is to say, needs evaluation in a training needs analysis is, in truth, a diagnostic attempt, rather than an effort to identify an apparently deficient performance, because TNA does not have direct access to employees performance. Conversely, Goldstein (1986) defines TNA as an attempt to analyze and diagnose an organization, task or individual, to decide if a cure is required and if so, which is the most likely to produce the desired results. Once more, TNA is seen as a diagnostic process at an organizational level.2.6.2 Approaches to TNAOne of the earliest writers on TNA was Boydell (1976), who planned a methodical approach to training needs that had its roots in analyzing supplies using a method based on organizational objectives. For Boydell (1976, p. 4), A training need exists when the application of systematic training will serve to overcome a particular weakness. He also argues that training needs must be identified before training begins. A similar perspective is presented by Bartram and Gibson (1994, p. 3) Analyzing training needs provides a focus and direction for the investment an organization has to make in its people. Likewise, Bee and Bee (2003) assert that organizations needs are the drivers for training solutions to close any performance gap. Two supporting considerations which influence TNA are also noted by Reay (1994). Firstly, establishing who has ownership of the TNA is likely to determine whether the findings are ignored or implemented. Secondly, the person who really pays for it will point to the real employees and this is usually senior management. On the other hand, this methodical approach to TNA tends to adopt organizational perspectives. Reid and Barrington (1999) accept these perspectives, but warn that the needs may sometimes conflict, e.g. long-term development for an individual and lack of support opportunities might contradict each other. Similarly, Sloman ( 1994, p. 24) notes that in the training sphere there can be a singular divergence of interests between the organization and the individual. This viewpoint is shared by Palmer (2006), who warns against assessing training needs solely from the viewpoint of the organization. Many individual employees correctly follow their own training and development agendas and strategies. There are also sound business and motivational reasons for organizations to help employees to complete their self-development needs. Learning and development are continuing and practical (Sloman, 2003). They are supposed not to have to wait for business needs and training objectives to be set before embarking on a programme. Therefore, individuals need to take more responsibility for their own learning, rather than waiting for the organization to lead them.2.6.3 Important TNA Factors in a Changing Competitive EnvironmentThere are important factors which affect TNA in a competitive environment for any organization a nd which a professional approach to change requires those responsible to consider. These are now examined in turn.i. Cross-competitive environment The abolition of collective differences in vocational results can be maintained by training programmes for diverse employees in a competitive environment, which can produce admiration for individual differences in attitudes, values and behaviours, according to DNetto and Sohal (1999), who recommend certain practices in the field of training. These include identifying exact training needs which are connected to the organizations goals and objectives assessing individual training needs to facilitate a contribution within the training programme developing individual annual training strategies which take account of knowledge, operational and interpersonal skills, attitudes to the job and technological skills training evaluating literacy, language and numeracy to assess the ability to undergo training connecting training to rewards, project ag reements, development procedures and pay scales and identifying the complementary skills of employees through a review process.ii. Diversity Moore (1999) suggests that a diversity needs analysis is required for the effective integration of diverse group members. Two contrasting approaches to diversity of background are to ensure that the organization is diversity blind or to provide a diversity-negative environment.According to Moore (1999), an important starting point in an environment of diversity in TNA is awareness of different challenges faced by people from different backgrounds within the organization. Training programmes should facilitate the understanding and appreciation of actual differences between people, which can apply in communicating and using language, in learning styles, in methods of dealing with conflict and in task and relationship orientation.Developing and integrating competencies and skills in culturally diverse employees is the next step presented by Moore (1999). It should create a mechanism whereby individuals learn to avoid damaging processes due to dysfunctional interpersonal conflict, miscommunication, higher levels of stress, slower decision-making and problems with group cohesiveness. Moore (1999) states that the development of important communication skills is needed in order to achieve effective integration of competencies. These skills are the ability to consider viewpoints that may differ from ones own, to communicate, to negotiate and to face difficulties appropriately.iii. Leadership According to Silverthorne (2005), leadership plays an important role in decision-making and organizational achievement. In order to develop effectively in a cross-competitive environment, leaders must understand and control their own behaviour, as this affects employees perceptions of leadership. They must also ensure that environmental issues are considered when choosing the best management style. However, appreciating the differences in lea dership styles is not sufficient to be an effectual leader, as the necessary insight also varies with the environment.Silverthorne (2005) states that an effectual leader knows which leadership style to employ and when to employ it. There are four contrasting leadership styles active or involved, supportive, participative and attainment-oriented. Active leaders tell subordinates what is required and put into effect individual systems to direct them the supportive leader creates a friendly environment and is responsive to her subordinates needs the participative leader engages them in the decision-making process and the achievement-oriented leader applies high standards to the decision-making process and appears confident that subordinates will reach them. Silverthorne (2005) argues that an effective leaders choice of leadership style is based on the context of the task and the needs of the subordinates.iiii. Communication Silverthorne (2005) also suggests that one way to achieve bett er communication between individuals with different competitive backgrounds is to apply TNA to managers on how to work in a competitive environment. He proposes four ways of reducing cross-environment communication problems. First, managers should focus on differences in communication styles. Understanding that employees are different means describing a behaviour, rather than the individual. This will give the manager the time to understand the subject being discussed. Thirdly, the manager should attempt to understand the subject from the employees perspective. Seeing the employees point of view gives the manager an opportunity to better understand what the employee is trying to communicate. Finally, the manager must listen more openly than normal and engage in exercises to improve the communication process.2.7 Management TrainingMany organizations today have training programmes for their employees but the reasons for conducting them vary widely. Some provide job orientation for new recruits others training on new equipment for existing employees or strategic planning courses for managers. Successful managers need multi-skills training and detailed information about the organization. Training programmes for managers should cover different skills than those for employees examples are functional, administrative, planning and leadership skills. Assessing changes in performance following training is complicated by the fact that while some of these skills can be easily observed in the short term, others will be apparent only from long-term changes in the performance of the manager, the department or the entire organisation.2.7.1 Different types of training needsAll employees should be aware of the types of management training their organization offers, because many will be planning to be line-managers in the future, so will require certain skills. McConnell (2003) lists twelve types of training which are very useful in ones current job and helpful for the future. T hese are now examined in turn.i. Group TrainingGroup training involves three or more individuals who participate in a common learning activity, generally led by a group facilitator.ii. Coaching Coaching is one-on-one job training. Generally it includes demonstrations, lectures and observation of practice.iii. MentoringThis is a process in which experienced employees are assigned to assist newer employees through guidance. Sometimes it takes a formal approach at others it is informal. It is also used to introduce employees to a companys culture and environment.iiii. Self-Paced LearningThis is any learning activity in which the learner determines the speed at which the material is covered. Generally, it is an individualized form of instruction, but it can be used with groups, the speed being set either individually or by the group.V. E-Learning This is a term used to describe learning activities conducted from the users desktop via the Internet or e-mail. It is generally an individual activity.Vi. Computer-Assisted InstructionThis is the delivery of training via a computer. Again it is generally individualized. It can include programmes on modelling, simulation, practice and knowledge.Vii. Distance Learning TrainingThis describes instruction in which the teacher is geographically separated from the learner. Connection can be via satellite or phone line with the instruction delivered to a PC or to a room specially equipped with video or audio conferencing equipment.Viii. Self-StudySelf-study refers to learning activities initiated and participated in by an individual. Programmed or computer-assisted instruction and reading assignments can all be self-study activities.Viiii. SimulationsThese are controlled and standardized representations of a job, activity or situation used as a basis for developing skills in dealing with the simulated situations.VV. LecturesThese are structured oral presentations delivered for the transfer of information.VVi. Job AssignmentsJob assignments place an individual into an actual job, generally for a limited period of time, the primary goal being to learn all or part of the job.VVii. Job RotationThis is similar to job assignment but generally includes several assignments in a planned order or the exchange of jobs with another person.2.7.2 Different levels of training needsThe objective of a training needs analysis is the identification of the training required to meet the recognized needs. In point of fact, while these may be accepted or revised by the employees, a senior person may be assigned to decide what training is necessary. The person conducting the training or assessing the needs is not always the individual who develops or recommends the training. On the other hand, the most important step in TNA is to translate the recognized needs into objectives. Then individual objectives can be used to develop or choose a training approach at individual and organization level. Beside the types of training, McConne ll (2003) specifies the levels of needs for individual and organization and the personnel who will conduct the training.i. SupervisorsThese are the people who manage the people being trained.ii. Human ResourcesThese are the professionals in the human resources department. If training is a function of the HR department, it is treated separately.iii. Operating Department EmployeesThese are the employees of the department for which an individual is to be trained.iiii. Training Department PersonnelThese are generally training professionals employed by the training department. Their strengths are their skills and knowledge of training techniques and procedures. The most common criticism of such people is that they lack specific job or operational knowledge. Some organizations assign their trainers to specific areas-sometimes even to temporary work in the operating departments-to overcome such weaknesses.V. Operating Department Personnel on Temporary Assignment to TrainingThese are people who usually have excellent job knowledge but often lack training skills. Many organizations use this approach because it gives greater credibility to the training sessions, while the operating personnel on such an assignment benefit greatly from the experience and learning of training techniques.Vi. External ProfessionalsThese are usually training consultants, supplier employees, or academics. Generally, they are used when the required degree of knowledge or skill is not available within the organization. These people are usually excellent trainers, but they can be expensive to use. If they offer similar classes on a regular basis, consistency may be lost if the same external person does not conduct all classes.Vii. External OrganizationsLocal schools and professional organizations often conduct registration programmes in general subjects. Knowing the types of training currently being used by an organization and who conducts each training type provides an initial indication of what can be done. However, in some cases the training will have to be designed and/or obtained elsewhere.2.7.3 The Roles of HR, Trainers and Line-ManagersThe many roles within the training function can be analyzed and their strengths and weaknesses identified. The training function within an organization should have as part of its mission the meeting of the organizations requirements its success at accomplishing that will be the basis for the analysis.HR people and line-managers in the training function should help the organization to improve and involve employees in training courses which could be helpful in enhancing their skills and hence their performance, so HR people and line-managers must undertake a number of tasks, summarised below.Training organization the mission of the training function, its internal structure, and internal and external relationships.Training personnel the selection, qualifications, and motivation of department employees.Employee training in the requirements of specific jobs or activities.Employee development training in the requirements of future jobs and broadening their abilities in their current posts.Remedial training, conducted to correct inadequate basic skills such as mathematics, reading and writing.Organizational development improving communication and understanding throughout the organization in order to produce effective, functioning teams establishing or changing to a desired culture and responding to changing conditions.Internal and external communication of the training departments abilities, results, and offerings.Training facilities the physical space and equipment allocated to conduct training.Identifying training needs determining the training required by individual employees and the organization.Training design and development creating, structuring, or obtaining a training programme to meet specific ob